1. SCOPE OF PROCESSED DATA
1.1. The personal data provided by you shall be processed by Conversion sp. z o.o. (hereinafter referred to as “we”, “us”,”our”, “Conversion”), with its registered office in Warsaw at 31 Rzymowskiego Street, entered in the register of entrepreneurs of the National Court Register maintained by the District Court for the capital city of Warsaw in Warsaw, 13th Commercial Division of the National Court Register (KRS), under number 0000462300, with share capital in the amount of PLN 12,000.00, Tax Identification Number NIP 5213649253, who is the Personal Data Controller.
1.2. The scope of the processed personal data shall be determined by the scope of data completed by you and sent to us by means of relevant forms. If you use our Platform in combination with other third party services, or link our Platform with third party services, including social media, then Conversion may receive information pertaining to you from the service provider associated with the third party. Conversion may receive and store information referring to your first and last name.
1.3. The Platform may store http enquiries, therefore the files containing web server logs may store certain information, including the IP address sending the enquiry, name of User’s station?identification through http protocol, if possible, date and system time of registration and receipt of the enquiry, information concerning errors which occurred while executing the http transaction. Web server logs may be collected as the material for the proper administration of the Platform. Only persons authorized to administer the IT system shall have access to the data. The files containing web server logs may be analyzed for the purposes of preparing statistics concerning traffic in the Platform and occurring errors. Summary of such details shall in no way identify you.
2. PROCESSING OF PERSONAL DATA
2.1. We shall process personal data for the following purposes: (a) providing, improving and optimizing the Services provided by us by electronic means, (b) considering filed complaints, (e) marketing activities of Conversion, (f) providing individual service of the Users, (g) realizing the provisions of law and the Terms of Service, preventing potentially prohibited or illegal actions and enforcing the Terms of Service, (h) performing other activities indicated in the Terms of Service.
2.2. Providing the personal data by You shall be voluntary, but the lack of consent to process personal data marked as obligatory shall prevent performance of the services and agreements by Conversion.
2.3. The legal basis for processing Your personal data in the case referred to in clause 2.1. shall be the statutory authorization to process data which are essential to act in accordance with the law, as well as the statutory authorization to process data which are necessary to perform an agreement if a person to whom the data refer is a party to such agreement, or if it is essential for undertaking certain actions prior to conclusion of an agreement upon request of the person to whom the data refer, and a voluntary consent of the User.
3. DISCLOSING DATA TO OTHER ENTITIES
3.1. Personal data collected by Conversion may be disclosed or transferred for processing to competent state bodies upon their request on the basis of relevant provisions of law, or other persons and entities’ in the cases prescribed in the provisions of law.
3.2. Data shall be disclosed or transferred for processing for the purpose of performing agreements for the provision of services by Conversion, to hosting companies and a company providing accounting services for Conversion.
3.4. Conversion may disclose anonymised data to third persons without your consent. Such data will not include any information which would allow identification of the User.
4. INFORMATION SECURITY
4.1. Conversion shall apply technological and organizational means in order to secure the processing of the personal data adequate to the threats and category of data to be secured, in particular, through technical and organizational means Conversion shall secure data against being disclosed to unauthorized persons, taken over by an unauthorized person, processed in violation of the law, and changed, lost, damaged or destroyed. Users’ personal data shall be collected and stored on a secured server, moreover, the data are secured by Conversion’s internal procedures related to the processing of personal data and information security policy.
4.2. At the same time we state that using the Internet and services provided by electronic means may pose specific teleinformatic threats, such as for instance: presence and operation of worms, spyware or malware software, including viruses, as well as possibility of being exposed to cracking or phishing (fishing passwords) and other. In order to obtain detailed and professional information related to the security in the Internet, we recommend taking advice from entities specializing in such IT services.
5. PERSONAL DATA OF PERSONS BELOW THE AGE OF 13
5.1. Conversion shall not process personal data of persons below the age of 13, unless it has obtained the consent of a legal custodian of such person. If a person below the age of 13 uses the services and such person’s legal custodian fails provide the consent for the personal data to be processed, then Conversion shall remove the personal data pertaining to such person without unreasonable delay.
6. USER RIGHTS – ACCESS TO/CHANGE/DELETION OF DATA
6.1. The User may resign from receiving e-mails containing marketing content by clicking a relevant link included in such messages.
6.2. Please remember that you have the right to control the processing of data which pertain to you, in particular the right to: (a) access your personal data, complement and correct them by filing such a request with Conversion, (b) request temporary or permanent suspension of their processing or their removal if they are incomplete, invalid, inaccurate, or if they have been collected in violation of the statute, or they have become unnecessary to realize the purpose for which they had been collected, (d) object the processing of your personal data?in the cases prescribed in the legal provisions?and the right to request their deletion if they become unnecessary to realize the purpose for which they had been collected.
6.3. In order to exercise User’s rights related to access to, change or deletion of data, or in the case of any questions connected with the protection of personal data and privacy, the User should contact Conversion via e-mail at the following address: [firstname.lastname@example.org].
8. FINAL PROVISIONS